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How You Can Auto Backup Excel Spreadsheets

By Expert Author: Shanell Easey

Backing up data is important for anybody doing endlessly changing work. This speaks largely to programmers, designers, and writers. The wonder of modern technology is the opportunity to work anywhere in the world. However, there's nothing worse than the feeling of working diligently for hours only to have the computer restart and all your work be deleted. Hours upon hours of arduous work can be erased forever in the matter of a few seconds. And the worst part is, neither you nor anyone else can do anything about it.
Thankfully, options are available to alleviate any fears of losing data. The most common way of backing up data is through the typical Windows Backup. Users can select intervals of when they would like the computer backed up (every month, two months, etc) and also designate where the information should be backed up. This is done by going through the ‘Start' command on the computer and entering ‘Windows Backup'. From here, select the ‘Set Up Backup' button to start the Wizard to back up your computer. However, the largest difficulty with this is that Windows Backup will back up your whole computer. While this is undoubtedly helpful as computer issues do occur, it is generally unnecessary if you are searching for constant backups while working for a few hours. Backing up the whole computer for the sake of one or a few files is a waste of both storage space and computer processing power.
A second alternative technique for backing up data is to manually save your work to either a USB drive, CD/ DVD, or the Cloud. Saving to a CD/ DVD is beneficial but cumbersome. It can take a few minutes simply to set up the CD to be burned, let alone actually copying the files. Saving files to a USB stick or to the Cloud will be a lot faster then a CD, but the issue with all of the former methods is that they need the user to manually begin the back up. If the user simply does not remember to back up their data at one point then all of their new work may be lost.
Through software available at www.hothotsoftware.com, it is possible to designate one folder to be automatically backed up, as opposed to the full content of a hard drive or by manual methods. By searching ‘How to Auto Backup Excel Spreadsheets', a traditional, user friendly program can be found that permits for ease in backing up data. The first step is to select the folder or folders where the work is saved that you want to back up. Secondly, a preferred back up folder must be selected. This back up folder may usually be located in the Cloud, on a USB stick, or external hard drive. These locations are separate from the computer that is being backed up, eliminating data loss if the computer fails. Lastly, the interval for back up can be chosen in any interval from 1 second to over 2 hours. This will ensure a constant copy of your work when alterations are being carried out very quickly and in short intervals.

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