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Cognizing To Open Notes Database In Outlook

By Expert Author: kim12marthu

Email communication includes two leading email clients namely the Lotus Notes and MS Outlook. When compared together, the MS Outlook is much easier and effective email communication tool. As such, there are many cases where Lotus Notes files emails and database needs to be opened or transferred to MS Outlook. The data which is stores in NSF format of Lotus Notes needs to be converted to the PST format of MS Outlook. This can be done with the help of a simple conversion tool like Export Notes.

The Detailing
Email communications have become one of the prime communication form in today’s’ world where be it businesses or personal communications are done through emails. It is a better communication platform and with the help of the two widely used email clients, Lotus Notes and MS Outlook, email communication has become much easier. However, like all tools, these communication tools to have their pros and cons. The MS Outlook communication tool is considered to be better than Lotus Notes as it is much easier and better to use in terms of user-friendliness and cost-effectiveness so it is considered a better form for email communication in the corporate culture. In Lotus Notes, the data is stored in NSF file format whereas in Outlook it is stored in PST file format. Many organizations across the world have switched to Outlook mostly because of the software cost, the maintenance cost and the training cost which is high for Lotus Notes. Also majority of users are not much familiar with Lotus Notes.

Before looking forward to (http://www.drupalcommerce.org/discussions/12677/open-lotus-notes-nsf-file-outlook) Open Notes Database in Outlook,a detailed planning is necessary for it to be successful. There are certain precautions to be taken before the opening process.

Precautions to Take before You Open Notes database in Outlook
• Take Backup – A backup is necessary as in case of an unsuccessful opening and conversion, the files may get lost. If the process gets aborted in the middle or gets hung up, the files may get lost. In such a case, backup is necessary. If the user has a backup, any sudden corruption of files during the hung up would not harm an organization as the data can be successfully recovered in the form of NSF files.

• New client configuration – The new MS Outlook email client needs to be configured before the files are opened in the client. This would help to check whether the converted PST file is error free or not.

• Train employees for effective MS Outlook handling – Basic training for better and effective MS Outlook handling is necessary. You do not want your employees coming and saying they do not know how to use the new email application, so training them in advance would be a wise move on your part.

To open Notes database in MS Outlook, one needs to carefully select the conversion tool. A third party tool like the Export Notes tool is considered the best option for the process. Read more info: - http://www.convertlotusnotes.migratensftopst.com/

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