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The Relevance Of Project Management In Today’s World
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Conventional project management tools were originally designed in the 1990's for a very closed world where team members’ work in the same location, processes worked on well-defined lines, and schedules were very rigid. Today, with internet access from every workstation, most offices function in a flat world, that is made up of ad-hoc teams of workers, partners and outsourcers, many in remote locations. Most of our time is spent online and the work environment also has a lot of fluidity and flexibility. Nevertheless, everyone still requires quick accesses to accurate, up-to-date as well as shared business information.
That’s is what any organization looks for in a collaborative project management tool. Effective project work is a lot about planning, collaborating, acting and succeeding. And this is exactly what an effective online project management tool will do. It will provide you with a private and secure platform where you and the rest of your team members can meet at a mutually convenient time and ensure that all the work gets completed as per the required schedule. A well designed collaborative project management tool will help you focus on important factors and succeed in any project you take up.
It adds impetus to team work and productivity and profitability are sure to follow. The team can share product usage ideas, project management templates and management tips with various members across different geographical locations. The success of your project depends on how well you are able to leverage teamwork and use the tools effectively. All these tools are highly intuitive and are designed specifically for optimizing the collaboration on projects that involve internal as well as external resources. You can create to-do lists, plan projects and share documents. These documents can also be shared online.
Most online collaborative tools have an intuitive interface and not much training is required to use it. Project templates can be shared with other team members who are using the same platform. Best-practice sharing and core competencies can be optimized with the use of these online tools. These tools also help in making your team more creative and efficient right through the lifecycle of the project on hand. You can define the goals and the milestones and the different phases of the project. In addition, you can allocate resources and invite new team members and record the time required for each activity.
All the team members can record the estimated time for every activity and resources and all progress reports can be shared and scrutinized online. The project manager as well as all the members of the team can get a very clear timeline view of the entire project. You can also get graphical views of the project over several days, weeks or months. Alternatively, you can get a monthly calendar-view. You can also navigate easily through the entire project calendar and anticipate the key dates and visualize milestones immediately. You are also able to define any unavailable days within the project calendar. This helps in getting an accurate estimate of available work-hours for the activities and projects.
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