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Large Truck Fleet Management Software

By Expert Author: Scott E. Mabel

A fleet management program is a user-friendly software application that makes it quick and easy to track the activities and costs involved in maintaining and operating a large fleet of vehicles (e.g. large trucks) and equipment. It must be easy to learn, fast to work with, and designed to optimize an organization's fleet. With a truck fleet management software, companies can more quickly and easily identify over and under-utilized trucks, cut costs by eliminating unnecessary inventory, streamline overall workflow and accurately report on every facet of truck fleet operations.

The software includes a full suite of fleet management tools including: vehicle and asset tracking, vehicle maintenance management, parts inventory management, risk and warranties, license and certifications and robust reporting. When built on a unique platform, a fleet management application offers this core set of features, as well as choice applications configured for the unique needs of each organization, allowing the solution to grow and evolve with the company.

Benefits of a fleet management program include; immediate visibility of your fleet's costs and activities, less downtime from maintenance oversights, better resale value on your vehicles and equipment, and less time spent compared to log paper records. The truck fleet management software tracks detailed data on any truck in the company, with unlimited files or images attached to each truck. With its vehicle maintenance software, users have access to vehicle repair histories, maintenance schedules and work orders and can be notified via email when service is due.

Carefully tracking inventory can save costs by reducing unused parts on hand, while the risk, warranty and license management help ensure the organization recoups on warranties and remains compliant. All of this data can be analyzed by using a custom built-in report writer. Modern fleet management application software also integrates seamlessly with other asset management tools - fuel card and GPS providers, as well as fleet inspections to ensure regulatory compliance.

Every fleet is different and has different needs. Because of this, choice applications give a robust series of mechanisms that let you modify the program to best fit the needs of your operation. Everything from category lists, such as equipment types and work categories, to more involved changes, such as the specification of routine vehicle maintenance intervals is adjustable to meet the needs of your operation.

Large trucks fleet-focused organizations should seek a flexible fleet and asset management solution that is priced to ensure a quick return on their investment, and is fully backed by choice applications. The best way to determine what the best truck fleet management software is for your needs is to find out how it works. It’s not about how much a program does - it’s about what it does well. A program feature or capability is only valuable if it is applicable to your work. No matter how complex and challenging the problem, a good fleet management software application will enable you to solve it in a manner that is both intuitive and efficient.


Scott Mabel is the author of this article on Choice Applications .
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