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Getting Your Message Across In A Letter! How To Do It Correctly!
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No matter where you are in business and in life, everyone uses and sends some form of communication. Whether you use email, texting or other forms of contact, there is still and always will be a form of communication that never goes out of style. That communication is a good old fashioned letter. It is in fact, the most significant form of communication primarily because a letter can open up the lines of communication with anyone, whether it's a new client or a person you want to impress. A letter can accomplish it all.
What is it about a good letter that makes such a difference? Rather than fumbling with your words, you have an opportunity to polish and perfect your message before it leaves your hands. Maybe you want to get a client interested in your services or you want to tell your loved one how you feel. If you have something to say and it's important that you are heard, you can get your thoughts on paper effectively with just a little effort.
I can almost hear you saying that you have attempted to get your message out, yet you have been unsuccessful. You've sat down at the computer with notes in hand, but every time you put your fingers on the keyboard, you find yourself fumbling for the right worlds. No matter how hard you try, you seem unable to express yourself eloquently or dynamically and your point just isn't made. So, what is the key to writing a good letter?
The first and most important aspect of writing a good letter is having it be conversational. Even if it's a formal letter, you want it to sound as if you are speaking to the person, so the tone of the letter should not be unnatural. Don't misunderstand my point. Of course if you're writing a business letter, you want it to sound professional but that doesn't mean it should sound stilted. To assure that you achieve this goal, you have to hear the letter, see the letter and review the letter in different settings. In other words, if you want to convey the right message, read your letter aloud, read it to yourself silently and even read it to another person. And then change the way you read it. Look at it on the computer and then print it out and read it again. Amazingly, when you read it visually and audibly, you'll hear the letter in a different way each time.
As a professional writer, I have written thousands of letters and documents for my clients and when I prepare a document, my strategy is simple. I start by putting the first draft together and I read it over a few times to be sure I'm getting my message across. Then, I put it to rest and sleep on it. The next day, I review it again but not only do I read it out loud and silently, I print it out and sit down with a cup of coffee and review it in a totally different setting. Each time I review it, it sounds different to my ear, which allows me to polish it to perfection until I am 100% pleased with how the document reads.
Regardless of the subject matter, whether it's a professional sales letter, or a heartfelt apology, if you want to be heard and you are hoping to get results, you have to spend a goodly amount of time making sure the letter is perfect. Read it over and over if necessary before you hit the send button and make sure it sounds good to your ears. If you spend the time to perfect your letter, more than likely you will get the results you're after. And if you run into a problem, you can always contact me and I will be happy to help you create a letter you would be proud to present.
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