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Go Digital And Make Society Management Really Convenient
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A society has so much work to do in management. Accounting, communication, management, safety and much more are to be accomplished here. These are complex issues and each takes so much hard work and commitment to achieve good results. To make the administration of a society more convenient it is advisable to go digital. Installing a housing society management software to look after the affairs of running the society will make it more efficient too.
Digital switch over necessary
Of course not having used one you may be wary of switching over to the digital mode. You may wonder can all the work of managing the society be carried out with ease. Yes, the makers of such software assure of smooth management of societies and apartment buildings with this digital shift. In fact, they vouch that using such software you can get hassle-free management put in place.
Plenty of features for easy management
They have enlisted several features of such software. Indeed, you are free to use the ones according to your suitability and customize it. Each and every member of the society has access to the software. They can use it either from their mobile phones, pc or their laptops according to their convenience.
To run it smoothly a management team may be formed and a manager role may be assigned to one person from the team. Each member can then take turns to be in the management team and don the role of the manager in turns too. Everyone thus can be in the know about managing the society.
Each resident a member
When the housing society management system is installed, an account for each resident is made. This entails them to have admin access to the software. This helps to register their details as a member, know the features of the society, access the amenities and facilities that they wish to have and so on. Once their personal details like the contact number and the email address are registered notice or information can be sent digitally instead of personally calling them to do so.
A two-way communication enables smooth management
On the part of the administration, different files may be created to manage the various amenities and facilities offered. This will help to manage the usage of these by each member with ease. Then messages and emails to the members pertaining to the bills of usage and other communication will be sent without any hassle. All this can be stored in the document repository and accessed whenever necessary or in case of any discrepancy.
Creation of help desk eases the work
Using the software, a help desk tracker can be set up. This allows for two-way communication between the residents and the admin team. Such a help desk tracker can be on a personal level or a community level. A general message like the conducting of a meeting or any other updates is sent via the community level portal. On the other hand, any personal message, utility bills and messages pertaining to that particular member may be sent via the personal level portal.
Safety factor increased
The software also can have the facility to keep a record of all the domestic helps that visit the society. This brings the safety factor a notch higher. These are not the residents of the society. Yet they frequent the society and spend a lot of time in the houses they work in. Sometimes they stay there from morning till evening. Keeping a track of them and their coming and going timings can be of great help. It will be easy to track any other outsider with ease if such a record is kept. This will help avoid any unsolicited happenings in the society by fraudulent and other deceptive people.
The software can have a utility manager, facility manager, parking manager, and other such different portals. These will allow members to access the facility through them with ease and also manage their usage and bills via them. This allows for effectual management of the society and increases the convenient factor thereof.
Hi, I am Ashok Kumar. I am Writing for Society24x7. Society24x7 is one of the best Software development company in Delhi, India.
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