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10 Tips To Find The Perfect Venue For A Conference

By Author: Manisha Nigam
Total Articles: 189

Conferences and meetings are the backbones of the corporate sector. Official meetings are the places where the big decisions are made and hence it should be perfectly arranged for the best results. Organizing such a meeting can be a headache all by itself and finding the perfect venue can be very challenging at times, when you need to fit in all the necessary requirements in one room. To make it easier, you can check the conference rooms in Bangalore or you can keep in mind the following list of 10 things which must be a part of the conference room so you can pull through a perfectly organized meeting.

1. An accessible location:
The location of the hotel plays a very important role because you wouldn’t want the members to travel far from the airport or railway station to attend the conference. Make sure the hotel is within the radius of 5 kilometers and shouldn’t take more than 30 minutes to reach. Also, co-ordinate with the drivers and help them choose the best possible way to reach the hotel to avoid the traffic.

2. Smart Rooms for meeting and conferences:
Choose the meeting room carefully as it is the place where the magic is going to happen. A light color themed décor is most preferable to give a soothing feel to all the attendees. Rooms with access to natural daylight is considered the best and positive. Better the vibes, better the results. No rocket science here.

3. Fully functional equipment and machinery:
Though most of the attendees would be carrying their own laptops, keep a few laptops in spare to overcome any emergency. Double and triple check the projector and make sure the screen is clean and neat. Air conditioning, the LED Television, the light sources, power sources, spare Laptop and phone chargers are some of the things you need to check before the meeting starts.

4. WI-FI, Stationery and chairs:
The title is quite self-explanatory for this. Make sure to set up a guest Wi-Fi for the attendees. It is good to set up an open network and if your network has a password, declare it at the beginning or write the password on the whiteboard. Provide everyone with notepads, pencils and pens, highlighters etc. as per your nature of conference. Finally, ensure the attendees get to sit on comfortable chairs and the height of the chairs and tables are appropriate.

5. Adequate Hot beverages:
Keep your delegates fresh and active by providing them with good quality tea and coffee. Manage your workflow list in such a way that they can get small breathers time to time. The conference hall in Bangalore are some of the best in the business when it comes to catering. Snacks like biscuits and cookies is also a must while serving tea and coffee.

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