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Why Business Organizations Need Email Archiving?

By Author: Frank Bower
Total Articles: 8

Have you ever deleted a mail by mistake and then regret it sooner or later? Have you lost important mails when you accidentally cleared it along with the junk mail? Have you faced issues where your inbox is full and you wish you had more space to archive your old messages? If your answer is yes to any of these questions, email archiving is the answer you are looking for. To put it in simple words, it is the archiving of emails that are old and you wouldn’t be needing any sooner. To know more about how this particular feature helps business organizations, read on.

5 Benefits of Email Archiving You Didn’t Know

1. Frees Your Memory

When you have too many unwanted mails on your email server, you are unnecessarily decreasing your storage space and using more bandwidth and power to keep the server running. On the other hand, when you are using email archiving, you are transferring all of the old mails to make space in the memory for new mails. Thus your server can run on optimal resources and even avoid the risks of a server breakdown.

2. Avoid Server Breakdowns

Server breakdowns are bad because you will have a temporary shutdown of the email system, meaning there is a high chance you will lose important mails during that shutdown. Without email archiving and without deleting your old mails, you increasing the chances of a server overload which will cause a breakdown.

3. Profiling and Archiving

When the older emails are archived, they are done so using clusters of related mails that are stored in specific directories. This way it is easy for one to search for a specific directory and then retrieve the required mail. Thus the entire process of archiving and retrieving becomes an easy process for the user with the help of email archiving.

4. Compliance with Standards

Business organizations are supposed to comply with certain standards which require the companies to store all of their emails for legal and auditing purposes. If your organization is big and the memory on your email servers is running out, email archiving is definitely for you.

5. Easy to Use and Less Expensive

Lastly, it is easy to use this service without any additional training or guidance required. You will be using your emails the way you did, with no changes in your routine. In addition, email archiving is less expensive as it neither requires any hardware or software installation nor any maintenance issues. Moreover, compared to the expenses you receive from server breakdowns and flooding of inbox, archiving is cheaper.

Securence is a leading provider of enterprise email filtering software that offers email protection and security services such as cloud email security, email encryption, email archiving ( Securence/Email-Archiving ) and continuity solutions to small and large businesses. To learn more about our hosted exchange solution, visit Securence/Hosted-exchange-solution.

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